Finance Department - Purchasing Division
The Village of Skokie Finance Department Purchasing Division is responsible for the annual procurement of approximately $20 million of commodities, equipment, services and construction. Purchasing maintains many opportunities for vendors interested in doing business with the Village. Vendor lists are maintained for numerous types of requirements, and interested vendors are encouraged to contact the Purchasing Division to be placed on the bid list.
Doing Business with the Village
The Village routinely purchases many of the following: office supplies, computers and peripherals, office equipment and furniture, vehicles, heavy road equipment, street and sewer construction, capital construction, hauling services, printing, uniforms, and all types of architectural, engineering and professional services.
Any Vendor interested in being placed on our vendor list should fill out a vendor application. Interested firms will be contacted when the Village has a need in their area of expertise. A Vendor Application Form, which may be downloaded and printed, is available at the following link.
Vendors awarded construction and service contracts will be required to carry certain levels of insurance in order to do business with the Village. Specific insurance requirements will normally be detailed in the solicitation requirements. Insurance coverage required normally include Worker's Compensation, General Liability, Auto Liability, and in some cases, Professional Liability. The Village will normally require occurrence based coverage, and in all cases, the Village of Skokie is required to be named as an additional insured.
- Terms and Conditions
Vendors bidding on Village business will be required to comply with several standard requirements in terms of submitting bid responses, and ultimately for the performance of any contract which may be awarded to them. The Village Standard Terms and Conditions, and required legal certifications may be viewed by clicking on the link shown below.
Click here for the Vendor Application Form
- Purchases over $20,000 will normally be competitively solicited, either via a Competitive Sealed Bid, or a Competitive Sealed Proposal. Competitive Sealed Bids are used when the most important factor is price.
- Current solicitations may be viewed and downloaded by clicking the link below.
- Purchasing requirements over $20,000 are advertised in the Legal Advertisement section of the Skokie Review.
- Bids and Proposals may be mailed to interested bidders, are available on-line, 24 hours a day, 7 days a week, and can be picked up at the Purchasing Division Office during normal working hours. When picking-up a solicitation, vendors are asked to provide the Purchasing Division with a business card or name and address information.
The Village of Skokie is exempted from paying Illinois State Sales Tax. The Village Tax Exemption Identification Number is E9998-1262-05.
Common use items, equipment, construction, and routine service requirements are normally acquired through a Competitive Sealed Bid. In these instances, vendors must submit bids compliant with bid terms, conditions and specifications. Bids are opened publicly at a bid opening ceremony (normally held at the Village Hall, 5127 Oakton, Skokie, IL) at a time and date specified in the solicitation documents.
Construction bids normally must be picked-up at the Purchasing Division, and potential bidders must include a business card, and any deposit which may be required for bids and plans. When picking-up Construction bids funded by State of Illinois Motor Fuel Tax (MFT) revenues, (normally street and road projects) the bidder must also include an Illinois Department of Transportation Pre-Qualification form for the areas required by the solicitation.
Competitive Sealed Proposals, or "Requests for Proposals" (RFP's) are used whenever the Village is looking to compare vendor approaches and qualifications to determine the best method for meeting a specific Village need. Architectural, engineering and other types of professional services, as well as highly complicated technical needs are often acquired through the use of the RFP process. RFP responses are compared to the requirements of the Village, as well as to other proposals, and negotiation may be permitted. Since the final terms and prices of a response are subject to negotiation, Requests for Proposal are opened in private.
Bid and Proposal Results
Contract over $20,000 require Board approval. Bids and Proposals are awarded by the Village of Skokie Board of Trustees at their regular meetings on the first and third Mondays of each month. Board of Trustee meetings are open to the Public, and are held in the Village Hall Council Chamber, 5127 Oakton St., Skokie, IL. Bids and proposals are available for public inspection at the Purchasing Division Office, pending a Freedom of Information Act filing with the Village Manager's Office. Bid results will normally be available on-line by clicking the "Current Bids, RFP's and Results" link shown below. Results will usually be posted within one week of the bid opening.
Current Bids, RFPs and Results Contact the Purchasing Division at 847/933-8240 about any questions regarding bid and proposal results.