Bids & Proposals
Purchases over $20,000 will normally be competitively solicited, either via a Competitive Sealed Bid, or a Competitive Sealed Proposal. Competitive Sealed Bids are used when the most important factor is price.
Purchasing requirements over $20,000 are advertised in the Legal Advertisement section of the Skokie Review.
Bids and Proposals may be mailed to interested bidders, are available online, 24 hours a day, 7 days a week, and can be picked up at the Purchasing Division Office during normal working hours. When picking-up a solicitation, vendors are asked to provide the Purchasing Division with a business card or name and address information.
The Village of Skokie is exempted from paying Illinois State Sales Tax. The Village Tax Exemption Identification Number is E9998-1262-05.
Common use items, equipment, construction, and routine service requirements are normally acquired through a Competitive Sealed Bid. In these instances, vendors must submit bids compliant with bid terms, conditions and specifications. Bids are opened publicly at a bid opening ceremony (normally held at the Village Hall, 5127 Oakton, Skokie, IL) at a time and date specified in the solicitation documents.
Construction bids normally must be picked-up at the Purchasing Division, and potential bidders must include a business card, and any deposit which may be required for bids and plans. When picking-up Construction bids funded by State of Illinois Motor Fuel Tax (MFT) revenues, (normally street and road projects) the bidder must also include an Illinois Department of Transportation Pre-Qualification form for the areas required by the solicitation.
Requests for Proposals
Competitive Sealed Proposals, or "Requests for Proposals" (RFPs) are used whenever the Village is looking to compare vendor approaches and qualifications to determine the best method for meeting a specific Village need. Architectural, engineering and other types of professional services, as well as highly complicated technical needs are often acquired through the use of the RFP process. RFP responses are compared to the requirements of the Village, as well as to other proposals, and negotiation may be permitted. Since the final terms and prices of a response are subject to negotiation, Requests for Proposal are opened in private.
Bid & Proposal Results
Contract over $20,000 require Board approval. Bids and Proposals are awarded by the Village of Skokie Board of Trustees at their regular meetings on the first and third Mondays of each month. Board of Trustee meetings are open to the Public, and are held in the Village Hall Council Chamber, 5127 Oakton Street. Bids and proposals are available for public inspection at the Purchasing Division Office, pending a Freedom of Information Act filing with the Village Manager's Office.
Bid results will normally be available online. Results will usually be posted within one week of the bid opening.